Registrar

The Registrar is responsible for maintenance of grades and transcripts; coordination of the academic calendars and registration schedule; interpretation, implementation and compliance with policies and procedures related to academic record-keeping as well as providing accurate individual and aggregate data to internal and external constituencies.

Functions & Forms

Federal Educational Rights and Privacy Act
Transcript Request
Name/Contact Information Changes
Duplicate Diploma Request
Enrollment Verification
LoRs, MSPE, ERAS Release Form

Federal Educational Rights and Privacy Act

The Registrar is responsible for maintenance of grades and transcripts; coordination of the academic calendars and registration schedule; interpretation, implementation and compliance with policies and procedures related to academic record-keeping as well as providing accurate individual and aggregate data to internal and external constituencies.

Student Records and Transcripts

Student records are maintained in the Office of Student Affairs by the Registrar. The Family Educational Rights and Privacy Act (PL93-80) (FERPA), will govern the release of information for this record which contains the student’s name, social security number, transcript from ARCOM, transcripts and transcript evaluations from other educational agencies attended by the student, secondary school transcripts, scholastic aptitude, other standardized test scores, ARCOM admission application and general correspondence with the student. Letters concerning misconduct or disciplinary actions at ARCOM are kept in the Office of the Dean.

Students receive their grades electronically. The transcript and contents of the permanent record may be examined by following procedures:

  • By emailing the request from your ARCOM email account to registrar@arcomedu.org
  • By mailing a written request to the Registrar’s Office with your signature
  • By coming to the Registrar’s Office and filling out a File Request Form

Name/Contact Information Changes

Upon written request to the Office of the Registrar, a current or former ARCOM student or graduate may request a transcript. ARCOM reserves the right to deny the release of any transcript for reasons including but not limited to: disciplinary actions taken by ARCOM, not meeting financial obligations to ARCOM or its affiliates, not following the procedure set forth in the withdrawal/leave/exit process from the College, and/or not returning ARCOM issued items requested.

Transcripts from previous institutions attended and other documents submitted during the admissions process to ARCOM are the property of ARCOM and will not be returned to the student or forwarded to a third party

Transcripts are issued by the Registrar.  Transcripts will not be issued for students who have any type of administrative hold on their record/account.

Official Transcript Request Form

Official transcripts are printed on ARCOM security paper in partial color with Registrar’s signature, date, and official ARCOM seal. Any official transcript request must include the name and address of the person/institution to whom the official transcript is to be sent.

  1. Upon graduation, the first five official transcripts requested are free; thereafter, there is a charge of $15 per official transcript requested.
  2. An enrolled student or ARCOM graduate in good standing requesting an official transcript be sent to a third party must submit a Transcript Request Form and related fee to the Office of the Registrar or through the SIS system. Official transcripts are sent directly to the third party as directed by the student (e.g., scholarship agency, residency program, licensure board, etc.). The Office of the Registrar reserves the right to verify the agency or address where the transcript is to be sent.
  3. Any non-enrolled student, who did not graduate, requesting an official transcript must submit a Transcript Request Form and related fee. In these cases, the transcript will identify any incomplete sequence of courses as well as the current status of the student (withdrawn, dismissed, on leave, etc.).

Unofficial Transcripts

Unofficial transcripts obtained through the Registrar’s Office may be printed and stamped “Unofficial Transcript” in lieu of a signature by the Registrar.
1. Enrolled students in good standing may download their own unofficial transcript at any time, free of charge, through the Student Information System (SIS).
2. Non-enrolled students who did not graduate must submit a Release of Information Form and a $15 fee to the Office of the Registrar.

Federal Educational Rights and Privacy Act

It is the responsibility of the student to provide the College, through the Office of Student Affairs, a current mailing address, phone number, and emergency contact information. Updates to a student’s name, address, phone number must be requested in writing through the Office of the Registrar. Appropriate documentation for changes may be required.

Student Name/Address/Phone Number Update

OMS-III and OMS-IV students must also notify the Office of Clinical Medicine of any changes in mailing address, phone number, or emergency contact information as well as the Office of Student Affairs. Students must complete a Rotation Address Change Form (link to form eventually) should the student address be different from that of the rotation site. It is required that the appropriate office be notified of any changes within 30 days to ensure that the student is available for information and emergencies. It is the responsibility of the student to inform the Office of Clinical Medicine of the address to be used during vacation periods. Non-compliance may result in disciplinary action.

Duplicate Diploma Request

The Arkansas College of Osteopathic Medicine (ARCOM) will graduate our inaugural class of student doctors in May 2021. Duplicate Diplomas are available for a fee by request in writing by submitting the Duplicate Diploma Request Form to the Registrar’s Office.

Enrollment Verification

LoRs, MSPE, ERAS Release Form

The Arkansas College of Osteopathic Medicine (ARCOM) will enroll our inaugural class of 150 students for the fall 2017 academic year. ARCOM will require the written permission of the student before releasing Letters of Recommendation, MSPE/Dean’s Letter, ERAS. The LoRs, MSPE, ERAS Release Form (eventually make this a link) should be submitted to the Office of the Registrar.